GroupWise Rules
Groupwise rules enable you to organize your mailbox more efficiently.
For example, you can create rules that move messages automatically
to folders based on the sender name, subject line, or other criteria.
You can also create a Vacation rule to notify people that you will
be out of the office until next Monday. Below are a few of the more
common rules
Windows Rules
Rules let you do things such things as forward or reply to mail
automatically. Below is an example of how to set up a rule to inform
your coworkers you are out on vacation.
Vacation Rule
- Click TOOLS, RULES, then NEW.
- Type "Vacation" in the Rule Name box.
- Under WHEN EVENT IS, make sure NEW ITEM is selected in the
pop-up list and the RECEIVED check box is selected.
- Under ITEM TYPES, click the message types you want to respond
to.
- Click DEFINE CONDITIONS. Click TO in the first pop-up list,
make sure CONTAINS is selected in the second pop-up list, then
type your name in the next box. This will prevent you from replying
to group messages or any Carbon/Blind Copies (list servers). Make
sure END is selected in the last pop-up list, then click OK. This
will also prevent you from replying to Internet messages in almost
all cases
- Click ADD ACTION, REPLY. When the REPLY dialog box opens, make
sure to select REPLY TO SENDER, not REPLY TO ALL, then click OK.
- Type a brief message letting everyone know that you're vacationing
in the Bahamas and will be back on Monday. Click OK. The reply
is added to the list box, where you can get at it whenever you
want to change the message
- Click SAVE. The rule is ready to go and can be modified at
any time. Select CLOSE.
Rule to move messages to folder
- Click TOOLS, RULES, then NEW.
- Type "Move Bob's mail to folder" in the Rule Name
box.
- Under WHEN EVENT IS, make sure NEW ITEM is selected in the
pop-up list and the RECEIVED check box is selected.
- Click DEFINE CONDITIONS. Click FROM in the first pop-up list,
make sure CONTAINS is selected in the second pop-up list, then
type Bob Smith in the next box. Make sure END is selected in the
last pop-up list, then click OK.
- Click ADD ACTIONS, MOVE TO FOLDER. Select the folder you want
the email to go to. You must have already created the folder.
- Click SAVE. The rule is ready to go and can be modified at
any time. Select CLOSE.
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Macintosh Rules
Rules let you do things such things as forward or reply to mail
automatically. Below is an example of how to set up a rule to inform
your coworkers you are out on vacation.
- Click TOOLS, RULES, then CREATE.
- Type "Vacation" in the Rule Name box.
- Under WHEN EVENT IS, make sure NEW ITEM is selected in the
pop-up list and the RECEIVED check box is selected.
- Under ITEM TYPES, click the message types you want to respond
to.
- Click DEFINE CONDITIONS. Click TO in the first pop-up list,
make sure CONTAINS is selected in the second pop-up list, then
type your name in the next box. This will prevent you from replying
to group messages or any Carbon/Blind Copies (list servers). Make
sure END is selected in the last pop-up list, then click OK. This
will also prevent you from replying to Internet messages in almost
all cases. Select OK.
- Click ADD ACTION, REPLY. When the REPLY dialog box opens, make
sure to select REPLY TO SENDER, not REPLY TO ALL, then click OK.
- Type a brief message letting everyone know that you're vacationing
in the Bahamas and will be back on Monday. Click OK. The reply
is added to the list box, where you can get at it whenever you
want to change the message
- Click OK, exit screen, and select SAVE. The rule is ready to
go and can be modified at any time.
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